A four-week serving rotation spreadsheet with teams, positions, backups, confirmations and blockout notes. Opens in Excel, Numbers or Google Sheets.
What is in the volunteer schedule template?
The spreadsheet has one row for every position you need filled on a given Sunday and service, with these columns:
Sample teams (Welcome, Hospitality, Kids, Tech and Worship) are filled in for four Sundays so you can see the shape. Replace them with your own.
How do you use it to build a serving rotation?
- Ask for blockout dates first. Collect the Sundays each volunteer can't serve before you fill anything in.
- Fill the hardest positions first (usually kids and worship), then the rest.
- Spread the load. Most volunteers can serve one or two Sundays a month without burning out; avoid scheduling the same person every week.
- Name a backup for every slot, so a Saturday-night cancellation has an answer.
- Publish it at least two weeks ahead and mark each slot confirmed as people reply.
Our guide to building a serving rotation people don't burn out on goes through each step in detail.
When does a spreadsheet stop being enough?
A spreadsheet works well for one or two teams. It gets hard when swaps happen by text message, when nobody can see the latest version on a phone, or when the same few people end up serving every week. That is the point where churches move to scheduling software such as Churchory Sunday, which collects availability, fills rotations with per-person limits and lets volunteers settle swaps themselves.
Spreadsheet (CSV)
Do this in Churchory: Serving & Worship
A printable, week-by-week follow-up plan for first-time guests, with a named owner for every step from the Sunday thank-you to week eight.
What is in the guest follow-up template?
The printable page has three parts:
- The guest: name, date of first visit, contact details, how they heard about the church, children, the service they attended, who met them, and the one person who leads their follow-up.
- The plan: a table of steps with When, Step, Who and Done:
- Good to remember: one owner per guest, respond to what they told you, don't send everything at once, and respect a "no thanks".
How should a church use it?
Fill in one copy per guest or household on Sunday afternoon, and put a name next to every step before Monday. Keep notes short and kind: it is a record of care, not a scorecard. Our week-by-week guide to first-time guest follow-up explains the thinking behind each step.
Can software do this for you?
Software can make sure nobody is forgotten, but a person still has to reach out. In Churchory, Care assigns follow-ups to a named person, and with Sunday, first-time guests recorded at Sunday check-in land on the follow-up list automatically.
Printable page
Do this in Churchory: Care & Prayer
An editable kids ministry policy covering volunteers and ratios, family information, drop-off, security codes, pickup, incidents and a volunteer sign-off sheet.
What does the kids check-in policy cover?
How do you adapt it for your church?
Replace every bracketed field with your own decision, have your leadership approve it, and ask every kids volunteer to read and sign section 8. It is general guidance, not legal advice: check your denomination's, insurer's and local requirements. Our guide to setting up a safe kids check-in process at a small church walks through each decision.
How does check-in software support the policy?
Software enforces the parts people forget on a busy Sunday. Churchory Kids prints a name label and a matching pickup code at check-in, shows allergy flags in a live room view, and collects family information through intake links before the family arrives.
Printable page
Do this in Churchory: Kids & Check-in
A three-week meal calendar with family details, allergies, drop-off instructions and a gift-card option, as a printable sheet or a spreadsheet.
What is on the meal train sign-up sheet?
- About the family: the family's name, the coordinator and their phone number, the drop-off address and time, and how many adults and children to feed.
- Allergies and dietary needs, and likes, dislikes and drop-off instructions (knock, leave it in the cooler, don't stay).
- A meal calendar covering three weeks, with a line for who is bringing a meal each day and what they are bringing.
- Good to know: use disposable containers or label the dish, write reheating instructions on the lid, drop off and go unless invited in, and a delivery gift card for that night counts as a meal.
How do you run a church meal train?
- Ask the family first what would help, which days, and what they can't eat.
- Name one coordinator who shares the sheet and answers questions.
- Fill the calendar. Every other day is often enough; families get more food than they expect.
- Share the sheet with the people who know the family, and check the day before that each meal is still coming.
Is there a simpler way than a paper sheet?
A shared link people can sign up on without an account is easier for neighbours and relatives. Churchory Care runs meal trains with slots per date, dietary and drop-off notes in front of the person cooking, gift cards counted toward the same meal, and a public share link. See what a meal train is in our glossary.
Printable page Spreadsheet (CSV)
Do this in Churchory: Care & Prayer
A printable agenda for a church members' or business meeting, with a quorum check, reports, a members' questions section and a motions-and-votes record.
What is on the members' meeting agenda?
Below the agenda, a motions and votes table records each motion's exact wording and its result, a questions raised table keeps track of what was asked and who owns the follow-up, and a before the meeting checklist covers notice to members, the eligible-member list, written reports, collecting questions ahead of time, and ballots and counters.
How do you run a members' meeting well?
Publish the agenda in advance, collect questions ahead of time, and agree the voting rules (who can vote, the quorum and the passing threshold) before anyone walks in. Our guide to running a members' meeting with live Q&A and secret-ballot votes covers each step, and our glossary explains quorum and secret ballots.
Can members ask questions and vote from their phones?
Yes, with the right tools. Churchory Open Floor lets members submit and upvote questions from a phone before and during the meeting, and Churchory Voting runs secret-ballot votes for an eligible-member list, with results the moment the vote closes.
Printable page
Do this in Churchory: Open Floor