Free church members’ meeting agenda template
This free church members' meeting agenda template is a printable agenda for a members' or business meeting, with eleven items from the opening prayer and quorum check to votes and adjournment, a table to record each motion and its result, a list of questions raised, and a before-the-meeting checklist.
What is on the members' meeting agenda?
| # | Item | Suggested time |
|---|---|---|
| 1 | Welcome and opening prayer | 5 min |
| 2 | Quorum check: eligible members, present, quorum required, met? | 5 min |
| 3 | Approval of the minutes of the last meeting | 5 min |
| 4 | Pastor's report | 10 min |
| 5 | Treasurer's report and budget update | 10 min |
| 6 | Ministry reports (written reports distributed in advance) | 10 min |
| 7 | Questions from members (submitted in advance and from the floor) | 20 min |
| 8 | Old business | |
| 9 | New business and motions | |
| 10 | Votes and announcement of results | |
| 11 | Closing prayer and adjournment | 5 min |
Below the agenda, a motions and votes table records each motion's exact wording and its result, a questions raised table keeps track of what was asked and who owns the follow-up, and a before the meeting checklist covers notice to members, the eligible-member list, written reports, collecting questions ahead of time, and ballots and counters.
How do you run a members' meeting well?
Publish the agenda in advance, collect questions ahead of time, and agree the voting rules (who can vote, the quorum and the passing threshold) before anyone walks in. Our guide to running a members' meeting with live Q&A and secret-ballot votes covers each step, and our glossary explains quorum and secret ballots.
Can members ask questions and vote from their phones?
Yes, with the right tools. Churchory Open Floor lets members submit and upvote questions from a phone before and during the meeting, and Churchory Voting runs secret-ballot votes for an eligible-member list, with results the moment the vote closes.
Questions about the members' meeting agenda
What goes on a church business meeting agenda?
An opening, a quorum check, approval of the last minutes, reports, members' questions, old and new business, votes with results, and a closing: the eleven items in this template.
Why record the exact wording of each motion?
Because the minutes need to show precisely what members voted on. The motions-and-votes table has a column for the exact wording and the result.
Is the agenda template free to use?
Yes. Print it, edit it and share it; no sign-up is needed.